The Elkton City Council met in regular session on Monday, August 8, 2011 with Mayor Nancy T. Camp presiding.
City Council members present: Eugene Jefferson; Jimmy Scott; Danny Laster; David Powell; and, Cindy Sidebottom.
City Council members absent: Doug Gibson.
Others present: City Clerk/Treasurer Laura Brock; Utility Superintendent Terry Frogue; City Attorney John P. Kirkham; Debbie Sale, Welcome Center Director; Billy Stokes; and, Elizabeth Johnson, Todd County Standard.
Mayor Camp called the meeting to order at 7:00 PM and led the pledge of allegiance. Mr. Jimmy Scott gave invocation.
After reviewing the minutes of the July 11, 2011 council meeting, bills payable and financial reports, Mr. Powell motioned to approve, seconded by Mr. Jefferson and carried unanimously.
Mayor Camp requested the council amend the agenda to allow Debbie Sale to address the council next. Mr. Jefferson motioned to approve and seconded by Mr. Laster. Motion carried unanimously.
Mayor Camp thanked Debbie Sale for attending. Mrs. Sale presented a proposal to hold a “Jam-A-Roo” festival and carnival on the old Elkton Die Casting property during HarvestFest from September 29-October 1. These activities will be sponsored by the Todd County Historic Preservation Society. After discussion, Mr. Jefferson motioned to approve the Todd County Historic Preservation Society using the Elkton Die Casting property for the “Jam-A-Roo” and carnival. Motion seconded by Mrs. Sidebottom and carried unanimously.
Clerk Brock read first reading of Ordinance 2011-9, “AN ORDINANCE AMENDING SECTIONS 35.095, 35.103, 35.104, 35.105, AND 35.108 OF CHAPTER 35 OF THE CODE OF ORDINANCES OF THE CITY OF ELKTON PERTAINING TO THE CODE ENFORCEMENT BOARD.” After discussion, Mrs. Sidebottom motioned to approve after first reading and seconded by Mr. Laster. Motion carried unanimously by show of hands.
Clerk Brock passed out a draft of changes proposed to be made to the city’s Nuisance Ordinance. Many of the changes were made necessary by the passage of SB 135 in the last legislative session that also made changes to the Code Enforcement Board Act. Also, the current Nuisance Ordinance sets out a “hearing panel” to review nuisance violations. This needs to be changed to reflect that the Code Enforcement Board now enforces the Nuisance Ordinance. The draft will be presented in the form of an ordinance at the next meeting.
Mr. Frogue updated the council on the progress of the West Main, Highway 68/80 and Commerce Street sewer line extensions. Both projects are completely finished and have passed inspections. The only issue may be if grass does not come up, but both contractors have promised to come back if needed.
Clerk Brock presented Contract Change Order 1 for the Commerce Street Project, which adjusts the original contract by deducting $490.00. After discussion, Mr. Scott motioned to approve the change order and seconded by Mr. Laster. Motion carried unanimously. Brock presented the final Construction Funds Request No. 2 for the same project with the following payment request: McGhee Engineering – $2,440.00 and WHF, Inc. – $16,348.52. Mr. Scott motioned to approve the pay request and seconded by Mr. Powell. Motion carried unanimously.
Clerk Brock presented Contract Change Order 1 for the West Main and Highway 68/80 Project, which adjusts the original contract by adding $323.50. After discussion, Mr. Powell motioned to approve the change order and seconded by Mr. Laster. Motion carried unanimously. Clerk Brock presented the final Construction Funds Request No. 3 for the same project with the following payment request: McGhee Engineering – $1,140.00 and Garrison Construction – $8,516.51. Mr. Jefferson motioned to approve the pay request and seconded by Mrs. Sidebottom. Motion carried unanimously.
Mr. Frogue updated the council on the Commerce Street water line and gas extension. He stated that there will be additional expenses because there is a lot of rock. The city will need to hire a contractor to use a track hoe to dig some of the line.
Clerk Brock proposed applying for additional tourism signs on Highway 68/80 that will say “Elkton Historic District.” The cost of the signs will be about $1,800 with the possibility of a grant paying for 80% of the cost. Clerk Brock stated this will be just one more incentive for drivers to turn off Highway 68/80 and come into town. After discussion, Mrs. Sidebottom motioned to make application for the signs. Motion seconded by Mr. Jefferson and carried unanimously.
Mayor Camp and Mrs. Sidebottom reported there are additional dead trees that need to be removed in the cemetery. Also, some of the roots need to be removed where they have damaged the asphalt drives. Mayor Camp requested the council approve removal of the trees and amend the budget to include $10,000 for this expense. After discussion, Mrs. Sidebottom motioned to approve and seconded by Mr. Laster. Motion carried unanimously.
INFORMES DEL CONSEJO
Mr. Jefferson reported on Police Department activity and vehicle usage in July.
Mr. Scott reported fall soccer and adult softball will be getting started in the park in August. Also, the new bid specifications for the renovation of the concessions and restrooms are ready and will be bid in September for presentation to the council in October.
Mr. Laster and Mr. Frogue reported that water loss remained low last month at 5.8%. Mr. Frogue reported new employee Nicholas Thomas is a quick learner and is working well for the department.
Mr. Powell asked about the Industrial Foundation signs just outside of Elkton that are falling down. The Mayor and Council agreed that the signs in disrepair do not reflect well on the community. Mr. Frogue stated he will go look at the signs and see if he can repair them.
INFORME DEL ALCALDE
Mayor Camp reported that the utility pole near the Interfaith Center and RLR-Hop factory that many people have been complaining about is in the process of being moved. Pennyrile Electric is waiting on Mediacom to move their line so the pole can be moved. Mayor Camp has contacted Mediacom to hopefully expedite the process.
Mayor Camp read a letter from Mike McGhee requesting that the city and county consider renaming the City-County Park the “Moore Family Park” in honor of his brother-in-law, Wilmon Moore, who recently passed away, and the Moore family. The Moore family donated the land to form the City-County Park in the 1970s. There was discussion about a memorial or sign recognizing the Moore family instead of renaming the park. After discussion, it was decided more research needs to be done before making a decision.
Mayor Camp read a preliminary report from Rabold Environmental after analyzing test results pulled from inside the Elkton Die Casting building and soil samples for a potential soccer field on the grounds. The soil samples for the potential soccer field came back negative for PCBs. There were several samples taken inside the building and tested for PCBs, asbestos and lead. Most of the tests came back below action level. However, Mr. Rabold recommended removing the asbestos containing materials including floor tiles, pipe, and pipe wrapping and joint material that are scattered on the floor and on some of the walls of the building. Also, he recommends removing loose paint and cleaning the walls, ceilings, floors and beams. After discussion, Mr. Jefferson motioned to bid out cleaning of the building and seconded by Mr. Powell. Motion carried unanimously. Clerk Brock will also see if any grant money is available to help pay for it.
Modern Woodsman of America would like to donate up to $250 for planting trees in the city. Mayor Camp suggested using the money to plant trees in the cemetery. They would also like to sponsor a “good neighbor” project to help someone in need in our community.
Mayor Camp reported a movie is being filmed in Elkton. The production team wanted to use city police officers for the film, however all of our officers declined.
The unemployment rate in Todd County has fallen to 9.5% in July.
There was no further discussion or comments from guests, therefore Mr. Jefferson motioned to adjourn and seconded by Mr. Laster. Motion carried unanimously and meeting adjourned at approximately 8:00 PM.
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