May 14 2012 Council Meeting – The City of Elkton, KY

Minutes: City Council Meeting
May 14, 2012

7:00 PM

The Elkton City Council met in regular session on Monday, May 14, 2012 with Mayor Nancy T. Camp presiding.

City Council members present: Doug Gibson; Eugene Jefferson; Jimmy Scott; Danny Laster; David Powell; and, Cindy Sidebottom.

Others present: City Clerk/Treasurer Laura Brock; Police Chief Bruce Marklin; Terry Frogue, Utility/Street Superintendent; Dennis O’Neil, Kentucky New Era; and, Catherine Darnell, Todd County Standard.

Mayor Camp called the meeting to order at 7:00 PM and led the pledge of allegiance. Police Chief Marklin gave invocation.

After reviewing the April 9, 2012 council meeting minutes, Mr. Jefferson motioned to approve, seconded by Mr. Gibson and carried unanimously.

After reviewing the April 30, 2012 special council meeting minutes, Mr. Scott motioned to approve, seconded by Mr. Laster and carried unanimously.

Clerk Brock read first reading of Ordinance 2012-1, “AN ORDINANCE ENACTING AND ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES OF THE CITY OF ELKTON, KENTUCKY.” Ms. Sidebottom motioned to approve after first reading, seconded by Mr. Powell and carried unanimously by show of hands.

Mayor Camp reported the regular June council meeting conflicts with the PADD Annual Dinner Meeting. After discussion, Mr. Powell motioned to cancel the regular June meeting and hold a special council meeting on Tuesday, June 12, 2012 at 7:00 PM. Ms. Sidebottom seconded the motion and carried unanimously.

Mayor Camp reported she received a letter of resignation from Leona Bockweg of the Board of Adjustment. Mr. Jefferson motioned to accept the resignation. Motion seconded by Mr. Laster and carried unanimously.

Clerk Brock reported she received a proposal from Thurman Campbell Group to perform the FY2012 audit of the city financial statements and creation of the uniform financial report. The total cost will be $17,000. After discussion, Ms. Sidebottom motioned to approve the proposal and seconded by Mr. Gibson. Motion carried unanimously.

Mayor Camp stated the preparation of the FY2013 budget proposal is underway and meetings with each department will be held in the next few weeks. A special council meeting will be held on Thursday, May 24, 2012 at 5:00 PM to present the budget proposal.

COUNCIL REPORTS

Mr. Jefferson called for a report from Chief Marklin. Chief Marklin reported the department has received a $1,000 grant to hold check points during the national “Click it or Ticket” campaign. Chief Marklin gave an overview of all activity by the department for April and reported that they are patrolling more in the City-County Park.

Mr. Scott reported that bids were taken to build a new small pavilion at the park. Clerk Brock stated that since the cost was under $20,000, the city did not have to publicly advertise, but two bids were received, with Circle C Construction bidding $18,500 and Ronnie Greenfield bidding $17,900. Mr. Greenfield’s bid also including removing the old pavilion. The grant committee met and approved proceeding with the bid from Ronnie Greenfield, who should get started this week. Clerk Brock asked for approval to pay Mr. Greenfield as soon as the pavilion is built to the committee’s approval. Mr. Scott motioned to approve payment to Ronnie Greenfield upon successful completion of the construction of the pavilion. Motion seconded by Mr. Laster and carried unanimously. Mr. Scott reported over two hundred participants in baseball, softball and tee ball at the park this spring. The Park is still shorthanded in the concession stand if anyone would like to volunteer to work this summer. Also, Mr. Scott asked about storing the soccer goals in the city’s storage building on S. Perry Street. Mr. Frogue said there should be plenty of room and he will coordinate with the park.

Mr. Laster reported the water loss in the city two years ago was 37% and this year to date the loss is about 7%. Utility Superintendent Terry Frogue reported the Todd County Water District has submitted a counter proposal to the offer presented to them by the city. Mr. Frogue reviewed the counter proposal with the council. There were several legal issues that need to be resolved. Mayor Camp stated that the city will review the proposal and seek legal advice on several issues and discuss at a future council meeting.

Mr. Frogue also stated that the Health Department has received clarification regarding connection to the city sewer lines within one mile of our service area. The policy will be that anyone within a mile of the city will be directed by the Health Department to contact the city to establish if the city can feasibly provide sewer service. If the city decides it is not feasible, then a letter should be sent to the Health Department stating it is not feasible and the Department will allow them to install a septic system. This clarification came to the Health Department from the Division of Water.

Mr. Powell reminded the council the city received $25,000 from the Kentucky Department of Homeland Security for the purchase of new turnout gear. The purchase of these items is currently being bid out.

MAYOR’S REPORT

Mayor Camp reported Rebold Environmental has completed the asbestos abatement in the Elkton Die Casting building. Mayor Camp received a bid from Ronnie Greenfield to install plywood over 54 vents, boxing in two garage doors to keep birds and vandals out of the building. Mayor Camp is waiting on another bid from Lewis Shemwell. After discussion, Mr. Powell motioned to give the Mayor authority to choose the best bid to complete the work in a timely manner. Motion seconded by Mr. Jefferson and carried unanimously.

Mayor Camp reported that electricity had to be run behind the Community House for the Eggstravaganza at an estimated cost of $1,000. After discussion, Mr. Jefferson motioned to pay for the cost of the electric work and seconded by Mr. Laster and carried unanimously.

Mayor Camp reported that Mediacom discontinued WBKO ABC-13 and WBKO Fox-15 channels back in April. Since then, they have received several complaints and they have decided to continue providing these channels in addition to the local market ABC and Fox channels out of Nashville.

Mayor Camp read a letter of resignation from City Attorney John Kirkham. After discussion, Mr. Powell motioned to accept the resignation and seconded by Mr. Scott. Motion carried unanimously.

Mayor Camp reported she received a request from the Todd County Industrial Foundation for a FY2013 contribution of $15,000. There was no action taken.

There was no further discussion, therefore Mr. Scott motioned to adjourn and seconded by Mr. Laster. Motion carried unanimously and meeting adjourned at approximately 8:15 PM.